ShadeLoan Scheme: SunSmart Event Protection

Sun Protection for Events

Hosting an outdoor event? We can help with our ShadeLoan Scheme, which provides access to SunSmart resources including umbrellas, marquees, and sunscreen stands. It’s a simple way to help protect your community from harmful UV exposure.

ShadeLoan equipment is available from October to March for local community-based, not-for-profit groups, schools, and organisations across the Nelson Tasman region.

Fill out our ShadeLoan Scheme online form below.

Our Shadeloan Equipment

SunSmart

Key Conditions of Hire

Available for local not-for-profit groups; a small fee may apply for ticketed events.
Shade use only – no cooking, barbecues, or selling under marquees.
$100 refundable deposit required; costs apply for damage, loss, or cleaning.
Public liability insurance is the borrower’s responsibility.
Events must be smokefree/vapefree and promote SunSmart practices.
Please acknowledge Cancer Society support at your event.

Above are key points of our shadeloan hire, however, we ask that you please read our full conditions of hire below before submitting the form.

Conditions of Hire

Cancer Society Nelson Tasman provides shadeloan for local community not for profit groups for local community events.If you are selling tickets to an event you can still use our shadeloan but there will be a small cost. Please contact us for more information.
Keep flame and heat sources away from the marquee to prevent damage.
Absolutely no cooking and/or barbecuing under our marquees – our marquees are for shade use only.
Our marquees can not be used for selling merchandise.
Cancer Society Nelson Tasman will not take any responsibility for any personal injury or damage to property; this must be covered by the borrower’s public liability insurance.
$100 deposit by eftpos or cash is to be paid on collection, which will be refunded on return of equipment in good condition. No refund will be given if the equipment is damaged, lost.
The borrower must pay for any damage to the shade structure(s).
If the shade structure(s) is stolen the borrower will be charged the replacement costs.
Marquees must be dry before return.
If the shade structure(s) are returned and require cleaning, all costs incurred will be charged to the borrower.
Shade Structures and equipment must be returned by the agreed date and time on previous page, failure to do this will result in your deposit being forfeited.

We expect you to

Raise the profile of our Cancer Society branded sunscreen.
Ensure that the sunscreen is applied correctly as recommended by the Cancer Society.
Ensure that event organisers wear appropriate SunSmart clothing including a hat and sunglasses during an outdoor event.
Promote SunSmart, Smokefree, Nutrition, Physical Activity cancer awareness messages. (Posters and/or information can be provided if requested)
Smokefree events are to be totally smokefree/vape free for the entire event. This includes the venue and the immediate grounds.
Acknowledge the Cancer Society’s assistance at your event – eg with regular SunSmart announcements.
If the event is to be advertised, reference should be made to SunSmart, including the logo.
The organisers should role model SunSmart behaviour.

Want to know more

Please contact us or email us if you would like more information.

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